Every practice has unique intake protocols. Aromatic Intelligence gives medical clinics, diagnostic centers, hospitals, and advisory firms conversational agents with sub-900ms direct voice responses, source-grounded fee quotes, and automated WhatsApp confirmations.
35% of dental emergency inquiries occur after 7:00 PM or on Sunday mornings when front desks are offline. Aromatic Voice answers immediately, evaluates pain urgency, quotes exact extraction or root canal fees from your uploaded PDF schedule, and locks appointments directly in your clinic calendar.
Screens swelling, sensitivity, and duration before booking emergency slots.
Quotes exact crown and cleaning rates directly from clinic fee schedules.
Dispatches clinic directions, ice compress advice, and calendar link (target <10s).
Human receptionists can view chats and message patients in WhatsApp app.
Emergency Toothache & Fee Desk
Quotes PDF crown/root-canal fees • Books Clinic Calendar Slots
Patients inquiring about laser hair removal, chemical peels, or acne scar protocols frequently abandon when receptionist lines are busy. Aromatic Voice answers questions about session intervals, downtime, and package costs accurately from your treatment brochures, then delivers a digital treatment catalog via WhatsApp.
Explains downtime, skin preparation, and expected session counts accurately.
Presents tiered service packages and introductory patch test offers.
Instant WhatsApp dispatch of full service menu and dermatologist bio.
Reserves consultation time slots with specific dermatologists.
Laser, Peel & Consultation Guide
Explains session protocols • Sends treatment catalog on WhatsApp
Pathology centers receive hundreds of calls asking: “Do I need to fast for thyroid?”, “When will my blood report be ready?”, or “Can someone collect blood at my home?” Aromatic Voice answers fasting criteria accurately, logs home collection requests, and delivers test catalogs to WhatsApp.
Explains water intake, meal intervals, and medication rules per test protocol.
Captures patient address, preferred morning window, and prescribed tests.
Quotes standard turnaround hours and delivers download portal URLs.
Quotes exact individual test or health checkup package rates from PDF.
Fasting Rules & Sample Collection
Answers 10–12 hr fasting prep • Books morning phlebotomist visits
During morning peak hours, hospital telephone switchboards get swamped, causing up to 40% caller abandon rates. Aromatic Voice answers hundreds of concurrent inbound calls simultaneously, routes patients by medical specialty (Cardiology, Ortho, Pediatrics, Neurology), and sends confirmation pins to WhatsApp.
Checks real-time OPD shift hours across 30+ consultants seamlessly.
Answers 50 calls at the exact same second with zero hold queues or busy signals.
Instantly detects chest pain or trauma keywords and triggers warm transfer to ER.
Strict patient health confidentiality and automatic PII redaction on logs.
Multi-Specialty Roster & Token Desk
Matches doctor OPD shifts • Dispatches digital tokens on WhatsApp
Real estate buyer leads generated from digital ads expect instant callback. Aromatic Voice answers property queries, qualifies configuration interest (2BHK, 3BHK, Villa), checks pricing ranges from your project master sheet, and delivers high-res brochures on WhatsApp before scheduling an on-site visit.
Captures budget parameters, target possession date, and family configuration.
Automatically sends floor plans, pricing sheets, and amenity walk-throughs.
Books VIP model apartment tours directly onto the project sales manager's calendar.
Syncs caller summary and intent score directly into your property CRM or lead sheets.
Buyer Qualification & Site Tours
Quotes 2BHK/3BHK master sheets • Books model residence visits
Legal advisors, chartered accountants, and management consultancies waste senior partner time on unqualified initial inquiries. Aromatic Voice screens potential matters professionally, quotes initial consultation retainers, schedules partner video sessions, and strictly enforces data confidentiality with local Indian data storage.
Identifies corporate, tax, or litigation matter category before routing to partners.
Quotes standardized consultation fees and delivers digital payment links on WhatsApp.
Zero model training on client call transcripts with localized India hosting.
Schedules video or in-office strategy sessions directly into your practice calendar.
Matter Screening & Retainer Desk
Screens corporate/tax inquiries • Books partner strategy sessions
Architecture Benchmark • Capability Breakdown
| Capability | Traditional Reception Desk | Legacy IVR Keypad Bots | Aromatic Intelligence |
|---|---|---|---|
| Direct Voice Response | Human pause (1–2s) | Keypad delays (15–30s) | Sub-900ms Direct Voice |
| 24/7/365 After-Hours Coverage | ❌ Closed after 7 PM & Sundays | ⚠️ Voicemail only (95% drop) | ✓ 100% Always Active |
| Document Pricing Grounding | Relies on memory or manual lookup | ❌ None (Generic static menus) | ✓ Source-Grounded Vector RAG |
| Coexistence for WhatsApp | Manual typing on front-desk phone | ❌ No WhatsApp link | ✓ Target <10s reply + Human staff sync |
| Simultaneous Line Concurrency | 1 call per human staff member | Fixed PBX trunk line cap | ✓ Unlimited Concurrent Lines |
| DPDP Act 2023 India Compliance | Subject to human paper leaks | Unencrypted recordings | ✓ In-country encryption & redaction |
Join leading dental clinics, aesthetic centers, and professional consultancies across India answering calls at human speed.
